To say “engineering creates a lot of data” is to utter the understatement of the year. The complexity of information seems to rise exponentially when manual processes become digital. A problem occurs when a business automates different job functions and divisions independently. It is not uncommon for a business to automate business processes before engineering processes.
Business operations need engineering data, but without a plan in place to coordinate how the data moves, troublemakers can sneak in. Someone can print a file and send it to another department. Or a file can be attached to a CAD document without authorization. I call this kind of ad hoc data sharing as creating rogues and stowaways. These new files or metadata documents sneak around in the network, hiding their intentions and moving through the system without detection. You can’t audit rogues and stowaways, and others can’t use them if they aren’t registered as part of the data management system.