What is Your Company’s Risk in the New Data Management Age?

May 5, 2016 10:00:53 AM / by Synergis Software posted in CAD, Engineering document management, Trends, EDM, Cyber security, data security, engineering data, CAD managers, Technologies

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“No matter how smoothly your data management systems may work today, the savvy CAD manager should keep in mind that things change constantly, and a new set of data management challenges are always on the horizon. The question is, how can you proactively plan for them?”

That’s Robert Green’s advice in his latest article on Data Management.

  • Data is exploding at an alarming rate…especially in the CAD environment.
  • IT is not always fully-attuned to the data management needs of CAD professionals…and that’s getting more and more dangerous every day.
  • Cloud storage is raising a whole new list of questions…many of which are going unasked and unanswered.
  • New standards and security measures must be implemented…but are being ignored at most companies.

What is your company’s risk in the new data management age?

Robert Green provides you with all the questions you should be asking and 6 crucial action steps you must take to reduce your company’s exposure in his article, A Data Management Wake-Up Call for All CAD Managers. Check it out to get his key takeaways.

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How Well Does Your Engineering-Driven Company Protect Intellectual Property?

Feb 25, 2016 12:17:19 PM / by Synergis Software posted in Engineering document management, Trends, customer story, EDM, case study, Cyber security, data security, cybercrime

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There is a lot of talk these days about cybercrime. News of large-scale IT security breaches are not unusual. Blame is often assigned to the sinister motivations of rogue governments, terrorists, or anarchists. But those closest to the problem say the root cause behind most data breaches is lax internal security, not the skills of cunning hackers.

A recent survey by the Ponemon Institute claims 71% of employees have access to data they should not see, and more than half say this access is frequent or very frequent. Other findings from the survey point to lax internal security as a serious problem in organizations of all sizes:

  • 4 out of 5 IT practitioners (80%) say their organizations don’t enforce a strict least-privilege (or need-to-know) data model;
  • 73% of end users believe the growth of emails, presentations, multimedia files, and other types of company data has very significantly or significantly affected their ability to find and access data;
  • 76% of end users believe there are times when it is acceptable to transfer work documents to their personal devices, while only 13% of IT practitioners agree;
  • 67% of IT practitioners say their organization experienced the loss or theft of company data over the past two years, while only 44% of end users believe this has happened;
  • 43% of end users say it takes weeks, months or longer to be granted access to data they request access to in order to do their jobs, and only 22% report that access is typically granted within minutes or hours.

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From Silos to Reservoirs

Sep 17, 2015 2:43:44 PM / by Synergis Software posted in file management, Engineering document management, Trends, EDM, data management, data security, PDM, Version control, industry compliance, Product data management, silos, Technologies

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The phrase “information silo” is often used to describe when departments can’t or won’t play nice with sharing needed data. But I’ve never read of a similar metaphor to describe the opposite, when companies root out all the inefficiencies and everyone has the direct access they need to do their jobs. So let’s call it “information reservoir.”

Silos and reservoirs are two very different types of infrastructure. If the existing infrastructure is Windows Explorer or a product data management (PDM) program that only works on CAD drawings, then not only are you definitely stuck in silo mode, you have much to gain by investing in an engineering document management system (EDMS) that works equally well with geometry, words, and numbers.

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